EPA - Project Management
What is the purpose of a project?
To implement a change or to improve something that is already in place
What is scope and scope creep?
Scope: what needs to be included and excluded as part of a project.
Scope creep: how the outputs of a project are controlled to reduce more outputs being addded.
What is the scope triangle
Time + budget + quality
One force is fixed and the others can be changeable to meet the requirement of the fixed force.
What is the iron triangle / triple constraints?
Fixed budget + fixed time + fixed set of deliverables
Project life cycle - Initiation (5)
- Why you are doing the project
- Benefits to the the company.
- Project goals.
- Stakeholders needed.
- Proposal
Project life cycle - Planning (4)
- Identifying potential risks.
- Highlighting project goals.
- Deliverables.
- Research.
Project life cycle - Execution (5)
- Putting project plan into action.
- Managing project team.
- Maintaining communication.
- Track milestones.
- Report progress to stakeholders.
Project life cycle - Monitoring and controlling (4)
- Actively reviewing the status of project.
- Organise all responsibilities.
- Keep to schedule & budget.
- Managing risk & avoiding scope creep
Project life cycle - Evaluation (2)
- Project completed.
- Reflect ad outline outcome.
Management Methodologies - Waterfall methodology (4)
- Breaks down tasks into a linear sequence.
- Each phase depends on on the outcome of the previous task.
- Advantages: clear structure of steps & transferes information well.
- Disadvantages: not suitable for complex projects & difficult to make changes.
Management methodologies - Agile methodology (5)
- Breaking project into phases.
- Constantly cooperating with stakeholders.
- Continuous advancement at every stage
- Advantages: flexible & good communication.
- Disadvantages: time consuming & can fall off track
Management methodologies - PRINCE2 (4)
- Organisation and control.
- Linear sequence tht focuses on moving through fixed stages.
- Advantages: easy to follow & can be used for projects of all sizes
- Disadvantages: needs lots of documentation & not flexible
What is the role of a project sponsor?
Provide leaderships and are responsible for financing the project.
What is the role of a project manager?
Oversee the whole project handles the day-to-day operation. Manage timelines and milestones, creating and managing the budget and manages project success.
What is the role of a project administrator?
Deals with the admin tasks related to the project. Supports the project manager to successfully complete the project.