Holly Wilkinson
What is Scope Creep
How the outputs of a project are controlled to reduce more outputs being added.
What is the Scope Triangle
Time, budget and quality.
Usually one of the forces are fixed (other two can be changed if needed)
What is the Iron Triangle
Fixed budget, timescale and deliverables/expectations.
One cannot change without impacting the others
What phases are included in the Project Life Cycle
Initiation Phase - Benefits to company, project goal, stakeholders involved and project proposal
Planning Phase - Identify risks early, highlights project goals, tasks included and research
Execution Phase - beginning work, managing team, communication, milestone tracking and reporting progress to stakeholders.
Monitoring and Controlling Phase - linked with execution, reviewing progress, organising responsibilites, scheduling, budget and managing risks.
Evalution Phase - project complete, reflect and outline what went well and where impovement couldve been made. Project report and feedback
What is the purpose of Project Management Methodologies
To organise and structure the project to increase the success rate
What is the Waterfall Methodology
Breaks down project tasks into a linear sequence, each phase depends on the outcome of the precious task.
A - Clear structure of steps, determines end goal early and transers information well.
D - Difficult to make changes, not suitable for complex projects and uncertainty is high,
What is the Agile Methodology
Breaks project into phases, cooperating with stakeholders and advancement at every stage.
A - Flexible, reduces risk and good communication.
D - Fall off track, less predictability and time consuming.
What is PRINCE2
Linear structure focused on moving through fixed stages (organised and controlled).
A - Clear steps, easy to follow and can be used on any sized project.
D - Lots of documentation, not flexible and doesn't work with staff who haven't had much training
What are the Roles of Stakeholders
Project Sponsor - Provides leadership and responsible for funding the project
Project Manager - Oversees whole project, handles day-to-day opperations, manages timelines, budget and milestones. Maximises project success.
Project Administrator - Deals with admin tasks in the project, supports and works closely with project manager
What is the purpose of Project Tools
Help to plan, coordinate and track progress of a project. Allows you to minimise risks, allocate tasks and plan tasks
What is a Gantt Chart
Displays tasks that need to be completed over a period of time.
Organised as a horizontal bar chart, tasks on vertical axis and duration is on horizontal axis.
A - Easy schedule, clear representation of timeframe and easy to allocate tasks.
D - Not easy to plan all tasks in complex projects, difficult to manage and time consuming
What is Work Breakdown Structure
Breaks down complex projects into smaller components, then are allocated to different team members.
A - Organises tasks, quick schedule and can identify scope creep.
D - Lots of members working can lead to disagreements, active management and tracking and risk of task deadlines not being met
What is Product Breakdown Structure
Analysis, documents and communicates the outcome of a project.
A - identifies project aims, provides visual of scope and allows team collaboration.
D - Time consuming, lots of upfront planning and difficult to keep level of detail consistsnt
What is Scheduling
Lists activites, delicerables and milestones. Included planned start and finished date with duration and resources.
A - easy to track and reporting progress, easy to allocate tasks and increases productivity.
D - Not flexible, can make simple projects complex and can increase scope creep.
What is Risk Analysis
Studies how aims and objectives may change due to risk. Identifies risk and plans steps how to avoid it.
A - saves time, insight into how to manage project and increase success
D - Time consuming and can be difficult to process.
What is Risk Matrix
Visual representation of risk analysis and categorises risk based on probability and impact.
Organised in 5X5 grid, possible risks on X axis and severity on Y axis.
A - Identify/avoid risk, shows which tasks need to be prioritised and visual complex risk data.
D - can lead to poor decision making if categorised incorrectly, time consuming and complex to conduct
What is RACI Matrix
Identifies team role and responsibilites for tasks, milestones and deliverables.
Organised in a simple spreadsheet or table.
A - clarifying roles, eliminating confusion and keeps project on track
D - Doesn't show actions needed to take by team members, add complexity and isn't suitable for all projects
What are Project Techniques
Allows to orgainse pratical parts of the project into a rational set of tasks
What is Critical Path Analysis
Shows activies needed to complete a task, the duration and relationship between tasks.
A - Clear tasks, clear communication and easy to prioritise tasks.
D - lacks flexibility, possible delays and complex
What is Just In Time
Using resources only as and when you need them.
A - Reduces inventory, saves time in production and flexible
D - Risk of running out, needing to depend on suppliers and won't cope with sudden demand
What is PERT
Used to schedule, organise and coordinate activities.
Displayed as a graphical representation of a timeline and shows individual tasks.